HSF Coordination Meeting #310, 2 July 2026

Attending

Present/Contributing: Eduardo Rodrigues, Claire Antel, Michel Hernandez Villanueva, Maarten van Veghel, Matthew Feickert, Andres Rios-Tascon, Juan Miguel Carceller, Saptaparna Bhattacharya

Apologies/Contributing: Graeme Stewart, Alexander Moreno

News, general matters, announcements

Steering Group & Advisory Group

WLCG/HSF workshop

HSF Affiliated Projects and Software

Status at https://hepsoftwarefoundation.org/projects/projects.html - 6 projects affiliated.

Reviews in progress, being finalised:

Other potential projects:

SG will find volunteers to contact these projects from GSoC list of projects this year:

Claire - idea for “scaling up” reviewing: Considering we’re planning on invitating a bunch of projects to become affiliated projects, would it be an interesting idea to invite developers to review each other’s projects? In this way, developers get to see both sides of the process, and may therefore be engaged enough to agree to being a reviewer.

Do not hesitate to discuss around you to identify relevant projects/libraries that could engage with the affiliation programme. AA conveners are in an excellent position to help us identify which projects to prioritise to join the affiliation programme.

AI in contributions to HSF repositories

“AI Statement” for contributors to HSF repo

Feedback still welcome: So far HSF repositories do not provide any statement on AI-powered/-helped contributions, and we are starting to get some. On occasions we can be flooded by not-to-useful contributions. This year an “AI statement” is strongly suggested in GSoC proposals. We should do something similar. There is an ongoing discussion at https://github.com/HSF/hsf.github.io/issues/1919. Suggestion to update the website how-to with a statement on AI and how we will be dealing with “spam”.

This will likely be finalised within the scope of the “responsible AI Forum Discussion” that is about to start, see below.

Forum discussion: Towards common responsible AI-assisted coding guidelines

Following the LHCC recommendation (from previous minutes):

[The LHCC] Encourages the HSF to continue the open discussion around AI and AI-assisted technologies and to develop a policy framework for their application within HEP software. Additionally, it recommends that the HSF assumes a leading role in the coordination of training initiatives focused on these new technologies.

In previous coordination meeting, discussed a public forum discussion towards (1) loose guidelines on AI-assisted coding in common software (2) common training that collaborations can build on. Plan: Forum discussion, 29th July 15h30-17h30 CEST, soon to be announced. - To discuss meeting structure today after roundtable (in “AOB”) to allow Caterina - involved in the preparations - to join.

Have already received positive feedback from several people/communities that these would be very timely discussions to have.

HSF Seminar Series and Compute Accelerator Forum

Past HSF seminars:

Planned HSF seminars:

(Thanks to the activity groups for coming to us with seminar ideas and speakers!) HSF seminar conveners are reachable at hsf-seminar-conveners@googlegroups.com. Please send your suggestions for next seminars.

Activities Updates

GSoC 2026

Projects running. Report by the end of this year’s programme.

Software Training

Physics Generators

From last meeting: Pursue idea of “sustainability reports” by generator groups. Pythia would volunteer to give the first such report. This will be followed up by the generators conveners and Caterina.

Data Analysis

PyHEP

JuliaHEP

AOB

“responsible AI” Forum Discussion structure

We’re converging on the following meeting structure:

It has 2 parts:

For Part 1, to facilitate “semi-structured” discussion, we have split the discussions into several “topics” (see agenda, live doc). We’re envisioning inviting community representatives and individuals to upload 1-2 slides per topic (if they have input) to the agenda the week prior. Depending on the amount of material we collect, we’d collate the slides into one deck or, if that would take too long to present, one of us would summarise the collected material. To be seen if this would be per topic or all topics combined (again depending on material). The topics are to ensure we cover all aspects. Some topics are listed as “for reflection - not necessarily for setting up first guidelines” - can be covered if have time, else material can be used to start future forum discussions.

For Part 2: Part 2 will be organised by the HSF Training AA. Michel set up a survey (no.1) for the HSF Advisory Board on community training needs. In addition, Michel is working with HSF Training AA to design survey no.2 targeting individuals. The survey feedback (of likely no.1 as no.2 will take more time to circulate) will be presented in Part 2, along with HSF Training plans.

Plan to send email to Advisory Group chair to share with AG by end of today.

Feedback?

Feedback during meeting:

HSF Promotional Poster

Sapta has a poster to promote the HSF. There is one version here, but please contact her for the latest version.

Physical Constants / HEPdata Library

There is now an early “proof of concept” version: hep-constants. Some generally positive feedback was received, but no further development yet. We are looking for contributors.

Next Meeting

The next coordination meeting will be on July 16th. It will be the last meeting before the Summer break.



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